ICPS Call for Submissions Frequently Asked Questions

For general information about the ICPS Call for Submissions please see the Submission Rules and Guidelines.

Symposium submissions closed on 19 September 2016.
Poster submissions closed on 3 October 2016.

Submitting Your Proposal

    1. What time will the Call for Submissions close?
    2. Can I submit my proposal via fax or mail?
    3. Is APS membership required to submit to the ICPS?
    4. My colleague asked me to fill out this online submission form on their behalf. Can you tell me what I need to do? Is my name going to be in the program?
    5. When will I hear back about the decision regarding my submission?
    6. How will my co-authors be notified of the decision about our submission, and find out other information about the Convention?
    7. What if my e-mail address is different from the one I used to log in to the Call for Submissions?
    8. Is there a limit on how many presentations I can submit?
    9. What are the ICPS Travel Grants and who is eligible?
    10. What if my presentation does not fit into the defined subject areas or keyword areas?
    11. Is there a limit on how many co-authors I can include in my submission?
    12. The order in which the authors are listed is very important. How do I make sure the order will be correct in the program?
    13. What if my abstract is over 50 words?
    14. Why don’t the symbols or formatting of my abstract or summary appear correctly?
    15. Where can I submit my bibliography?
    16. I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
    17. What is the poster submission size (dimensions)?
    18. Does APS provide any poster printing services?

Registration

  1. Do I have to register for the ICPS to have my proposal accepted?
  2. Do authors and co-authors have to pay for registration?

At the Convention

  1. When and where will the ICPS take place?
  2. What is the program schedule?
  3. How do I register for the ICPS and book a hotel room?
  4. What audiovisual equipment will be available to me for my presentation?
  5. How much time do I have for my presentation?

Submitting Your Proposal

  1. What time will the Call for Submissions close?
    Symposium submissions are closed. The deadline was 19 September 2016.

    Poster submissions are closed. The deadline was 3 October 2016.

  1. Can I submit my proposal via fax or mail?
    No, submissions are only accepted via the ICPS online Call for Submissions.
  1. Is APS membership required to submit to the ICPS?
    APS Membership is not required to submit, present, or attend the ICPS. However, anyone presenting or attending must register for the meeting.
  1. My colleague asked me to fill out this online submission form on their behalf. Can you tell me what I need to do? Is my name going to be in the program?
    To submit a proposal via the ICPS Call for Submissions, create a new account, select a symposium, poster or teaching poster submission, and enter the submission information.

    The name of the proposal submitter will not appear in any program, unless the submitter elects to be listed as an author. Submitter information is only used for communication about the submission, such as review and scheduling notification. One important thing to note: Only the person who submits the proposal will receive correspondence relating to the submission. The submitter must notify all presenters and authors of the status of the proposal.

  1. When will I hear back about the decision regarding my submission?
    Poster submitters will be notified of the decision regarding their poster on a rolling basis, and if accepted, will be notified of the schedule for their poster in late-December 2016.

    Symposium submitters will be notified of the decision regarding their submission in late-December 2016. If accepted, submitters will be notified of the schedule for the symposium in January 2017.

    Only the person who submitted the proposal will be notified. The person who submitted the proposal is responsible for informing the authors regarding acceptance or rejection of the proposal, and if the proposal is accepted, the time and place of the presentation at the Convention.

    Please note that all attendees, including presenters, must be registered and are responsible for arranging their own travel and hotel accommodations.

  1. How will my co-authors be notified of the decision about our submission, and find out other information about the Convention?
    Only one person, the person who submitted the proposal, will receive notification of the decision, scheduling, and other information about the ICPS by e-mail. That person is responsible for notifying all presenters and co-authors. (Please see previous item for details.)
  1. What if my e-mail address is different from the one I used to log in to the Call for Submissions?
    Notification will be sent via e-mail only to the person who submitted the proposal, and only to the e-mail address in the submitter’s profile. If your e-mail address changes after you submit a proposal, please notify us of your new address or update your account information by logging in to the Call for Submissions.
  1. Is there a limit on how many presentations I can submit?
    There is no limit to the number of submissions. However, for posters, an individual may only be the first author on one submission, with the exception noted below. An individual may participate as a co-author/co-presenter on multiple posters.

    • Exception: An individual may be the first author on an ICPS poster submission as well as a teaching poster.
  1. What are the ICPS Travel Grants and who is eligible?
    APS is pleased to provide support for attendance at the International Convention of Psychological Science. Awards are intended to offset travel expenses. To be eligible, an applicant must be the first author on an accepted poster or a presenter in an accepted symposium and be either a current student or have received their degree within the last five years. Apply by submitting your research using the submission form. Selections will be made in January 2017.
  1. What if my presentation does not fit into the defined subject areas or keyword areas?
    Subject areas must be identified to match each proposal with the best-suited reviewer. At least one subject area must be selected, and you may select up to three. The submitter should choose the best one for the submission.

    Keywords are used only for poster submissions. You should select the best keyword for your presentation. If no keyword fits your presentation, please select “Other.”

  1. Is there a limit on how many co-authors I can include in my submission?
    Yes, as follows:

    • Posters may have 1 first author and up to 14 co-authors, for a total of 15 names.
    • A Symposium must include a chair, three to four presenters, and one optional discussant. Each presenter can list up to five co-authors who will not be speaking in the symposium. Those co-authors will be listed in the program.
  1. The order in which the authors are listed is very important. How do I make sure the order will be correct in the program?
    The submission form allows you to establish the order by assigning a number to each author or presenter. The order in which you list the authors will be used in the program.
  1. What if my abstract is over 50 words?
    Unfortunately, abstracts may not be more than 50 words. A symposium submission may include a title and 50-word abstract for each presenter.
  1. Why don’t the symbols or formatting of my abstract or summary appear correctly?
    The Call for Submissions accepts plain text submissions only. For this reason, formats and symbols used in word processing programs often will not appear as intended. Unfortunately, we are not able to accept submissions in any other format. Please spell out or use alternative plain text symbols when you submit your proposal. Visual formatting will not affect consideration of your proposal.
  1. Where can I submit my bibliography?
    If you choose to submit bibliographical information with your proposal, please include it at the end of your supporting summary. Please note that this will be counted toward the 500-word limit on your summary text.
  1. I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
    Notify us immediately if you discover an error in your submission. If you notify us that you’d like to change your submission:

    …before the Submission Deadline: If it is just a simple spelling correction or other minor editorial error , we would be happy to make the change(s) for you. However, if a substantive revision is involved, we ask that you notify us so that we can change your finalized submission back into a draft so you can make changes and re-submit your proposal. Please forward all requests to us at icps@psychologicalscience.org.

    …after the Submission Deadline: Your original submission may already be under review. Minor editorial errors, such as spelling or grammar typos, are generally easy to accommodate. However, if you have substantive changes that significantly alter your submission, the Program Committee reserves the right to decline to review the revised submission. Please forward these requests to us at icps@psychologicalscience.org.

  1. What is the poster submission size (dimensions)?
    The maximum size for a poster is 95 cm (width) x 130 cm (height) (37 x 51 in).
  1. Does APS partner with any poster printing services?
    APS is pleased to partner with CTI to provide a poster printing service for ICPS 2017. Please note that this service is independent from APS, and all questions should be directed to CTI. APS assumes no responsibility for the printing of posters for ICPS 2017. CTI can be reached at icps@support.ctimeetingtech.com.

    This service is an optimal and practical solution if you do not wish to carry your poster(s) with you to the Convention. Simply place your order and pick up your poster(s) onsite at the Poster Printing Service desk, located near the APS Registration Desk.

    Prices & Deadlines
    Order Site

 

Registration

  1. Do I have to register for the ICPS to have my proposal accepted?
    No, you do not have to register in order to have your submission reviewed or accepted. Please note that all presenters must pay a registration fee. You may register once you receive notification of the acceptance of your submission. Registration fees and information are available online.
  1. Do authors and co-authors have to pay for registration?
    All attendees, including presenters at the ICPS, must pay the registration fee. If the co-author of a presentation will not be present, (s)he is not required to pay the registration fee.

 

At the Convention

  1. When and where will the ICPS take place?
    The International Convention of Psychological Science will take place 23-25 March 2017 in Vienna, Austria at the Austria Center Vienna.
  1. What is the program schedule?
    The opening plenary event of the ICPS, on Thursday 23 March 2017, will be a Keynote Address by W. Tecumseh Fitch on Thursday night, followed by an Opening Reception. The program continues with Integrative Science Symposia, workshops, poster sessions, symposia, and Keynote Addresses by Linda B. Smith on Friday and by Speaker Thomas Bourgeron on Saturday. Poster sessions are scheduled on Friday and Saturday. The Convention is preceded by the pre-conference Teaching Institute, which will begin Thursday morning.
  1. How do I register for the ICPS and book a hotel room?
    More information about registration and hotel booking is available online. You must be registered in order to present at the Convention. You can register onsite, but please note that early registrants receive a special early registration rate before 10 February 2017. Attendees are responsible for making their own travel and hotel arrangements.
  1. What audiovisual equipment will be available to me for my presentation?
    An LCD projector and screen will be provided for symposia. All other equipment must be supplied by presenters. No audiovisual equipment or setup will be permitted for poster presentations.
  1. How much time do I have for my presentation?
    Symposium: 80 minutes total, inclusive of discussion among presenters and the audience.
    Poster: One hour (group session). Poster presenters may set up their poster before the session begins during the posted setup times. If your poster proposal is accepted, the notice you receive will include the time for both the poster session and setup.

For more detailed information about the Call for Submissions please see the Submission Rules and Guidelines.